All research inquiries must be made in person or submitted in writing (either e-mail or letter). For more in-depth personal genealogical research, we now facilitate one-on-one genealogical research assistance by appointment. These on-site, individual sessions are free and by appointment only. Please contact us to set up an appointment.
We will make every effort to respond to inquiries as quickly as possible, but depending on the nature of the inquiry, some requests may take longer.
RULES FOR COLLECTION USE
The archives room is for researchers using the library’s local history materials or genealogical databases only. Tours of the reading room must be approved by the reference staff member on duty.
- Whenever possible, a researcher shall make an appointment to use archival materials. An unannounced researcher may be asked to return at a more convenient time so that he/she can receive an appropriate level of service.
- Appointments are not necessary for researchers using genealogy resources (or other resources) stored in the reading room or for researchers using the genealogical databases on the computers.
- All researchers must leave coats and other outerwear in the lockers provided near the entrance of the reading room.
- All briefcases, book bags, purses and handbags, and other personal belongings must be left in the lockers located near the entrance of the reading room. Laptops (or tablet computers), cell phones, digital cameras, notebooks and paper are permitted in the reading room. Cell phones must be turned off or set to vibrate. Cell phone use is prohibited on the second floor of the library. The Hudson Library & Historical Society reserves the right to inspect any individual’s personal property before leaving the reading room.
- Researchers using archival collections must surrender a driver’s license or another form of acceptable photo identification (as determined by the reference staff on duty) in order to view materials. The identification will be returned to the researcher once all archival materials have been returned at the end of the visit. Researchers using archival collections for the first time will be required to complete and sign a registration form. Return visitors will be required to review their registration form on file and confirm that the information is up-to-date.
- Eating, drinking, or gum chewing in the archives room is prohibited.
- All archival materials must remain in the archives room.
- To request archival materials in the vault, researchers must complete a Collection Request form and give the form to the staff on duty.
- Only staff members may retrieve materials from the vault. Visitors are not permitted in the archival work room or vault.
- Patrons may use no more than 2 boxes or 3 books at one time. The following materials may be restricted for research use: (1) unprocessed materials, (2) materials that are too fragile for use, or (3) materials with restrictions (legal or otherwise)
- Only pencils and computers will be permitted for note taking. Pens and markers are prohibited. Pencils will be available for researchers at the archives desk.
- Folders and items within folders must remain in the original order. Only one folder should be removed from a box at a time. Researchers should use the provided “out” cards to mark a folder’s location in the box.
- Researchers must wear white gloves provided by staff when handling photographs or photographic negatives.
- Do not mark archival materials or take notes on top of archival materials.
- Researchers must inform the archives staff when leaving the reading room temporarily.
- The archives reading room will close 15 minutes before the library closes. All archival materials must be returned to the archives staff 30 minutes before the library closes.
- Only staff may duplicate or photocopy archival material. Please note that staff has the right to restrict photocopying if (1) the materials are fragile and could be damaged by photocopying (2) legal or other restrictions forbid copying, or (3) photocopying would consume a great amount of staff time.
- Staff can photocopy up to 10 pages on the same day for researchers. Staff can accommodate larger photocopy orders in a reasonable amount of time. Photocopies cost $0.10/page and must be paid in advance.
- Researchers must abide by all applicable copyright laws and restrictions when requesting duplication of material.
The copyright law of the United States (Title 17 United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement.
The Archives of the Hudson Library & Historical Society collects and preserves materials that have ongoing value related specifically to the local history of Hudson, Ohio (except for genealogy print materials). The archives shall prioritize its collecting and preservation to the following areas:
- Local history – materials that document the founding, history, and ongoing activities and functions of Hudson, Ohio; materials that document Hudson organizations, government, and individuals; and materials that relate to surrounding areas as they directly relate to Hudson.
- John Brown – materials about John Brown and the family of John Brown, especially materials related to the Brown family’s activities while in Hudson, Ohio.
- Genealogy – A selection of books and periodicals related to general genealogy is maintained using the same selection criteria as other print media.
Priority will be given to unpublished records and manuscripts, pamphlets, periodicals, photographs, audiovisual material, microfilm, and maps. Artifacts and other three-dimensional objects will be considered only if they relate to the history of Hudson or if they are particularly unique or have substantial informational or educational value that would directly benefit the community of Hudson for research, exhibit or other educational purposes.
The Hudson Library & Historical Society will only accept donations of materials that meet all of the following criteria:
- The materials shall fall within the mission and purposes of the Hudson Library & Historical Society (as stated above).
- The owner must have clear title to the materials and must sign a deed of gift transferring title to the Hudson Library & Historical Society.
- Duplicate materials will replace a lesser example.
- The materials must not be too expensive or difficult to process, preserve, or store at the Hudson Library & Historical Society.
- Materials must not be in poor condition.
- Materials must be made available to researchers without unnecessary copyright, privacy restrictions, or other restrictions.
Materials must be legally transferred to the library via a deed of gift agreement rather than put on deposit or temporary loan. The Library Director must approve all deposits or temporary loans. A Terms of Loan Agreement must accompany all deposits and temporary loans.